KYC submission is a one-time exercise.
Please share your KYC documents with RRSM via e-mail at ………………… with the Airway bill / Reference Number of your shipment in the subject line.
KYC is an acronym for Know Your Customer which is a term used for identifying and verifying the identity and address of the customer.
In the context of increasing number of offenses involving various modus-operandi such as misuse of export promotion schemes, fraudulent availment of export incentives , unscrupulous imports and duty evasion by bogus IEC holders etc., the “Know Your Customer (KYC)” guidelines have been put in place by The Ministry of Finance, Central Board of Indirect Taxes & Customs to ensure that they are not used intentionally or unintentionally by importers / exporters who indulge in fraudulent activities.
KYC (Know Your Customer) guidelines puts an obligation on RRSM to verify the antecedent, correctness of the IEC (Importer Exporter Code), identity of the customer and their functioning in the declared address by using reliable, independent and authentic documents, data or information. Hence, all consignees and importers based in India need to provide KYC documents for the clearance of all non-document imports, regardless of the value of such consignments.
KYC documents (government-recognized Identity and address proof) need to be presented to Customs during the import clearance process. Hence, it is important that RRSM is provided with all the necessary KYC documents before the shipment arrives in India. The absence of KYC documents during the import clearance process leads to clearance delays as shipments are detained by customs until KYC documents of the consignee are provided by the shipper at origin or consignee based in India
As per the Public Notice issued by SIIB – Customs vide Regulation 12(1)(v) of the Courier Import & Export Regulations, 2010 and Circular No 2/2018 dated 12th January 2018, as an Authorized Express Operator it has now become very critical for entire RRSM’s India & World-wide network to support and comply with the Indian Customs Regulations for obtaining Authorization Letters along with proof of identity and delivery/pick-up address details as per the KYC requirement for all Import and Export non-docs consignments.
In India, the pick-up/delivery address has to match with the AWB/Invoice address along with KYC proof produced & No delivery can happen on the Roads or PO Box addresses. The extract of Regulation is pasted below for your reference. For both imports and exports consignments, RRSM needs to obtain the Authorization letter along with KYC documents mandatorily and retain it for any audit purposes by the Customs Authorities.
Please refer to the enclosed format of the Authorization letter [ Download here ] which needs to be obtained by RRSM along with KYC documents.
To whomsoever it may concern
I / We authorize On Time Courier & Cargo and its Group Companies including their Vendors/Carriers/Express Operators/Customs Brokers and Agents, to act as our Agent for the purpose of arranging customs clearance at various customs locations within India for all our Shipments imported / Exported into/out of India under the provisions of the various Acts, Rules, Regulations and Procedure as laid down under the regulatory environment of India to enable RRSM and their Vendors/Carriers/Express Operators/Customs Brokers and Agents to arrange clearance of Export & Import shipments on my/our behalf.
I/We also give our consent and authorize On Time Courier & Cargo and its Vendors/Carriers/Express Operators/Customs Brokers and Agents to generate, sign, submit and file on our behalf, in physical form or digitally, the various documents and forms like e-way bill, shipping bill, and other forms, as and when required, under various statutes for undertaking the carriage, clearance or delivery of Shipments. I / We have been guided to abide by the statutory requirements applicable for my/our Shipments and to keep myself / ourselves updated with all applicable Acts and Regulations for my/our Shipments. I/We will be responsible for the declaration being made to the Regulators on our behalf by On Time Courier & Cargo based on the document / instructions given by us.
I/We further declare that our GSTIN and Know Your Customer (“KYC”) documents are valid and I/we authorize On Time Courier & Cargo and their Vendors/Carriers/Express Operators/Customs Brokers and Agents to use the same while undertaking transportation and clearance of our shipments on my/our behalf.
This Authority Letter shall hold good for all purposes and proceedings and can be produced before Customs and/or any statutory authority to record the authorization hereby given to On Time Courier & Cargo and their Vendors/Carriers/Express Operators/Customs Brokers and Agents. This authorization supersedes all previous Authority Letters issued in this behalf and shall remain valid, subsisting and continues until revoked in writing.
Thanking you,
Yours sincerely,
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RRSM Global Services Private Limited is the most recognized personal effects courier and freight delivery in India.